You are the leaders
of your condo
communities.

A simple onboarding file can prevent months of crossed wires. Include governing documents, the current budget, major contracts, insurance, open projects, meeting procedures, and the limits of board and manager authority.

Log in from outside the management network. Check that budgets, financial reports, meeting notices, inspection reports, SIRS, and required disclosures are current, labeled clearly, and easy to find.

Track each building, inspection phase, responsible professional, agency submission, finding, repair deadline, funding path, and owner update. A shared view helps the board see what is moving and what is stuck.

From our members: BHA Associate Member M2E has published a clear, up-to-date guide to Florida's milestone inspection program. It walks boards through the Phase 1 and Phase 2 inspections, reporting deadlines, the connection to SIRS, and the 2025 changes under HB 913. Read it before your next engineering discussion so the board and manager start from the same facts.

Explain the safety purpose, affected areas, access changes, work hours, and the next seven days. Give residents one reliable place for updates and a separate path for medical or accessibility needs.

Start with the component, remaining life, estimated cost, and consequence of delay. Then show today’s balance, the modeled need, the proposed funding method, and the decision timeline.

From our members: Reserve Advisors, a BHA Associate Member, shares six practical tips for presenting a reserve study. They include telling the story before showing the numbers, translating “remaining useful life” into planning time, and keeping the conversation on options instead of sticker shock.

Give every bidder the same scope, schedule, permit, access, warranty, and closeout expectations. Compare license, insurance, references, staffing, exclusions, and change-order terms, not price alone. In Florida, condo contracts over 5% of the association’s total annual budget, including reserves, generally require competitive bids. The lowest bid does not have to win.

From our members: Siegfried Rivera, a BHA Associate Member, explains how bid rigging, overbilling, and phantom vendors show up in condo construction projects. It also covers the simple controls that protect your association: multiple bids, shared review, and legal sign-off before the contract is signed.

Confirm emergency spending authority, vendor priority, keys, fuel, and records while it’s calm, so the decisions feel “boring” when the storm is close.

Track repeated questions for one month. If three people are confused, more probably are. Answer the pattern in the next update, board packet, or FAQ instead of solving the same problem one email at a time.