Miami-Dade approves public records for condo associations
Miami-Dade approves public records for condo associations. The law will require condo associations to upload financial statements, engineering reports and maintenance documents related to long-term structural concerns about buildings to a publicly viewable county database by February 2023. This chapter shall create a uniform standard and shall apply to both the incorporated and unincorporated areas without regard to municipal boundaries. The provisions of this chapter shall be the exclusive regulations applicable to the registration of community associations in Miami-Dade County.
In the wake of the Surfside tragedy, the County is moving to ensure transparency by requiring all condominium, cooperatives, and homeowners’ associations to file annual registrations with the County. It is the intent of this chapter to provide a central online publicly accessible registry of such information and documentation. Through this registry, residents of housing governed by such community associations can easily and quickly access important information and key documents pertaining to such community associations.
The registration shall contain the following information and attachments:
The name, address and contact info for the PM of the community association, which shall include the name registered with the Florida Division of Corporations in addition to any fictitious names that the community association utilizes.
A list of all officers and directors of the community association with contact information. A link to the community association’s website, if any. An impression of the corporate seal of the community association, if any.
A legible copy of the community association’s governing documents and any amendments thereto, including the declaration, articles of incorporation, bylaws, rules, regulations, and resolutions.
A list of the community association’s planned capital projects, if any, from the date of registration through February 1 of the following year.
A copy of the community association’s most recent set of compiled, reviewed, or audited financial statements, as applicable. Any monthly association fees, and any applicable current or approved special assessments, must be specifically outlined.
A copy of the community association’s most recent adopted annual budget.
The location where all building permits for work in common areas shall be posted during construction.
All reports issued within the last 10 years on the structural status of each of the properties within the County owned, operated, or governed by the community association, including any required re-certification reports, if applicable.
A Certificate of Insurance listing all of the community association’s current insurance policies, issuing companies, policy numbers, coverage limits, and effective dates.
After a community association files its initial registration, the community association shall file a renewal registration with the Department every 12 months thereafter reflecting any changes to the information and attachments required in subsection.Failure to comply with the provisions of section 17D-3 shall constitute a violation. All matters enumerated and prohibited herein shall be independent of each other, and the violation of any one of the provisions of this chapter shall be a separate violation of this chapter.
The website has not been yet shared but as always we will keep you updated of any changes.